Medical HR and Payroll

The information contained on these pages will help ensure that the essential Medical HR requirements around the commencement of your employment with the Belfast Health and Social Care Trust are understood, and that all roles and responsibilities are adhered to in order to ensure a smooth transition into employment.

Please read these pages carefully and ensure that you complete and return the Medical HR checklist, along with all new start forms and associated documentation, within the required time-frame. To support the efficient processing of your HR/Payroll record you are asked to ensure that all required documentation is submitted together. Your record cannot be activated until all paperwork has been returned.

All the information you require is also contained in this document:

Junior Doctors Guide to Commencement


All listed forms and associated paperwork must be returned as follows:

All listed forms and associated paperwork must be returned as follows:

Trainees with confirmed posts by the 30 June 2016 must fully complete all signing on processes by Friday 8 July 2016. Those papers submitted by 8 July 2016 will be processed by 28 July 2016 and staff will be issued with staff numbers at the Open Days organised by the Postgraduate Education Centre on 28 July 2016.

Those trainees with confirmed posts from 1 July onwards must fully complete signing on processes by 15 July 2016. Papers submitted by 15 July will be processed by 1 August 2016 and staff will be issued with Staff numbers at the Open Days organised by the Postgraduate Education Centre on 1 August 2016.

The absolute deadline to ensure entry onto Augusts Payroll is Friday 15 July 2016.

Unfortunately if you do not adhere to this deadline we Cannot Guarantee the following:

That your details will be input onto HR and Payroll Systems by August’s close-down for Salaries. Therefore you will not be paid in August.

If this applies to you please contact your bank to make arrangements for the provision of any direct debits paid from your account during August/September. Belfast Trust will not accept responsibility as adequate notice has been given for the return of all forms.

If you have not attended a pre-employment health assessment please contact Medical HR as a matter of urgency.

Belfast Trust Occupational Health Department may be contacted at (028) 9504 0401.


Guidance on Working within the Belfast Trust:    

  1. Junior Doctors Guide to Commencement 
  2. Instructions re the Completion of Belfast HSC Trust New Start Forms
  3. BHSCT Mandatory Training Guidance 
  4. Junior Doctors Open Day
  5. Less Than Full Time Training New Start & Existing Trainees Information Required  
  6. Appendix 1 Documentation Required to Live and Work in the UK

New Start Forms to be completed and returned:

  1. Medical HR Checklist
  2. Personal Information Form
  3. Personal Declaration re Fitness to Practice
  4. Equal Opportunities Monitoring Form
  5. Bankers Automated Clearance Form
  6. P46 Form  
  7. Application Form to join HSC Pension Scheme
  8. Application Form to leave HSC Pension Scheme 

Please complete the Medical HR checklist and return with all forms and associated paperwork to:  

Medical Human Resources Department
4th Floor
McKinney House
Musgrave Park Hospital
Stockman’s Lane

Please ensure that adequate postage is applied.  Insufficient postage will result in delayed receipt of your documentation.